Archive Server

• [43315] You can archive a document or an email message that is assigned a multi-valued menu property.

Document Routing and Approval

• [15638] When using Microsoft Internet Explorer 7.0 to view routing tasks, you can open a routed document that contains a percent sign (%) in its title.
• [15745] Routing task recipients, regardless of user level, can view the routing status of a document on its Routing page.
• [15759] When creating a multi-step Routing Slip and the recipient is the same for each step, the permissions to the document are changed as required.
• [15936] The Routing Step Review page now indicates the recipients whose accounts are inactive. You cannot submit a routing task when one step does not include any active recipients.

Records Manager

• [15885] An error does not occur when classifying an email message.

Scanning

• [15685] You can use scan cover sheets to scan documents on devices other than Xerox multifunction devices.

Web UI

• [15629] The View Format property for collections now changes how the contents of collections are displayed.

What's New in DocuShare 6.0

• Easily add the content from paper documents to DocuShare by scanning them. Using scan cover sheets, you can scan documents to your personal collection, upload a document by scanning it, and scan a new document version.
• User levels allow different types of users to access the same site content, while enabling administrators to manage which users can access DocuShare features and capabilities. In addition to guest, DocuShare, and CPX user levels, a new Read-Only user enables a user to view content, add content (if permissions are given), and manage personal content on My DocuShare.
• The ability to add wikis and weblogs is included in DocuShare 6.0. To simplify text formatting, wikis and weblogs provide a WYSIWYG editor (the editor also is provided in the Description field for all objects). Additional enhancements include a Printable View option for displaying and printing wiki pages and the ability to have weblog content approved before it is posted.
• View document content and properties simultaneously using a new View Document & Properties command.
• DocuShare portal integration supports portal server offerings such as Microsoft SharePoint Server, Oracle Portal, IBM WebSphere, and other enterprise-class portal servers enabling you to access DocuShare content from a portlet.
• My DocuShare includes a personal trashcan, which you can use to restore your deleted objects.
• The built-in Email Agent is now included in DocuShare 6.0. Using the Email Agent and a multifunction device that supports scan to email, you can scan documents directly to collections and workspaces.
• A background job queue processes potentially time-consuming tasks in the background. An administrator can view and delete all of the jobs in the queue; users can view and delete their own jobs.
• A new Content Intake Manager enables rapid intake of content from an external device or application.
• Significant performance improvements are included.

What's New in DocuShare CPX 6.0
All of the new features in DocuShare 6.0 and the following:

• DocuShare CPX provides additional scan cover sheets, allowing you to scan documents directly to collections and workspaces.
• DocuShare CPX allows multiple external devices or applications to send content using the Content Intake Manager. Incoming content can be managed using workflows.
• Content rule enhancements include having an action run when a routing event occurs, converting content to a variety of formats, and setting properties on an object after the content rule completes successfully. In addition, system integrators can add customized content rule actions.
• DocuShare tracks all user activity and object changes, which you can view on an object's Properties page as well as convert the information to XML.
• A document search feature, utilizing Xerox TrueMatch technology, enables you to find documents with identical content, regardless of their format.

Known Issues
Administration Interface

• Custom property does not appear on Display Sequence page [7538] - After adding a custom property you need to update the schema to save the new property to the database.
• Stack trace when using the List Workflows page [9662] - A stack trace occurs when you click the Instantiate, Activate, or Archive button on the List Workflows page in the Admin UI. However, the workflow is not affected.
• Deleting the account of a user who owns many objects [14489] - When deleting a user account and the Confirm Delete page indicates that the user owns a large number of objects, do not select Show All to view all the objects the user owns.

Conversion Services

• Some documents cannot be converted to HTML - Some documents of formats supported for HTML viewing may not display fully or may result in an error. There are limits on what HTML can handle, and some features or specific files are not yet supported properly by the Autonomy KeyView software on which the DocuShare HTML Viewing functionality is based.

Document Approval and Routing

• Only available through the Web UI - Document Approval and Routing is available only in the Web UI. Other clients, such as WebDAV or the Windows Client, always publish documents without routing. Although, you can customize document workflows using the DocuShare Developer Environment.
• Routing tasks and upgrades - Routing tasks are upgraded from DocuShare 5.x to 6.0. If you are using a DocuShare release earlier than 5.x, you should let the routing tasks complete before upgrading. For more information, contact Customer Support.

Searching and Indexing

• Office 2007 files are not indexed [14422] - Currently, the Autonomy text extraction libraries used to index file content does not support Microsoft Office 2007 files. As soon as Autonomy provides the support, a DocuShare maintenance update will be released.
• Some documents cannot be indexed - Occasionally, indexing is unable to extract some or all of the text from a document. The Autonomy text extraction libraries used to index file content support a variety of file formats, but will have trouble with certain files.
• Search returning bad search results - If incorrect search results are being returned, execute the dsindex command line utility to rebuild the search indices.

DocuShare Clients

• Outlook Client Address Book does not always work [12547] - If you are using Outlook 2000 or 2002, the Address Book feature of Outlook Client might not work. You can add mail messages and attachments to collections using drag and drop.
• Errors clicking message fields for wikis and weblogs [12628] - When viewing wiki and weblog objects using Outlook Client, clicking the From field generates an error message and clicking the To field causes the text to disappear. However, you can click the URL in the message body to display the object in a browser.

For more details on the DocuShare Clients, see the Readme files located in the DSClient install directories.

Fixes in the Release
Administration Interface

• [36222] You can now view the owner of a group. In the Admin UI, a link takes you to the Web UI page.
• [36756] The field help for the Choices property on the Edit Collection Menu Property pages was revised to clarify that the Add and Delete buttons do not apply to all properties.
• [39085] When sorting the contents of the trashcan, all pages display the contents sorted correctly.
• [39439] A logged-in user who is assigned to an external domain and is a member of an administrator group can view all of the appropriate administration menus.
• [42621] On a DocuShare server that uses IBM DB2, you can create more than two custom properties.

Command line Utilities

• [13700] When using the DSUpload Tool, the document permissions are applied to its versions.
• [14472] The DSUpload Tool no longer fails with the error: "Problem with invalid format CSV file. Found only one double-quote delimiter."
• [37360] When running dsupload, you can enable information-only logging.
• [40501] When using the DSUpload Tool META docgroup, you can include spaces in the collection hierarchy.
• [40793] dssetprop Server trashExpiration correctly sets the duration deleted objects remain in the site trashcan.
• [41613] Objects are no longer orphaned when using dsexport and dsimport to move objects between two cloned collections.

DocuShare Outlook Client

• [39141] The Address Book feature no longer causes Word to hang when using Mail Merge.

DocuShare Windows Client

• [13669] You can use the Copy URL command and paste the URL to a Word document and email message.
• [37797] With DocuShare installed on a Windows 2003 R2 server and auto-login is enabled, an error does not occur when using the Client to drag and drop a new document version.
• [39965] The Client correctly displays the value of a custom date property on the Properties page.

LDAP

• [38107] Automatic Group Synchronization now works when auto-login is enabled.

Notifications

• [39699] Only one email message is sent when a new document version is added.

Searching and Indexing

• [14713] The method used to index properties is more efficient, resulting in improved indexing performance.

Web Interface

• [37926] You can add a background image to a collection by specifying a URL or a handle in the Background Image field.
• [40343] If your site is set up to not allow previous passwords to be reused, an error does not occur when you change your username and enter your current password.
• [42487] The speed at which a discussion and its topics and replies display has improved.