Provide better data protection, comprehensive compliance, and process automation
Today, many businesses want to create ways to streamline processes and gain greater efficiencies while meeting sustainability and paper reduction goals. But, despite the desire to reduce paperwork, paper-based documents often persist—and proliferate.
Organizations with a high volume of paper documents can securely capture, use, share, and protect their valuable content as digital documents. They can then build workflows to automate business processes so they take minutes instead of weeks.
DocuShare is used by thousands of companies because it provides an ideal combination of robust imaging capabilities, document-level security, and business process definition to provide end-to-end business automation for the entire enterprise. In addition, DocuShare integrates with a range of Xerox and third-party imaging systems. The result is a powerful system that supports document management requirements in industries such as:
- Education—Scan student records, transcripts, assignments, course materials, and faculty information for quick access online
- Financial Services—Capture and secure paper trade orders, contracts, account statements, invoicing, and client information
- Government—Enable constituents to get the documents they need remotely, via the Web, and transform paper-based processes that take weeks into automated, digital processes that take minutes
- Healthcare—Scan completed patient privacy forms and policy / procedural updates to meet HIPAA requirements, and create digital records of patient photos, x-rays, lab results, or physician comments
- Legal Services—Digitize court filings, contracts, and other documents to ensure accuracy and version control, accountability, and long-term compliance
Incorporate digitized documents into business processes
Simple desktop scanning—DocuShare integrates directly with Nuance PaperPort, enabling effortless migration of documents from the PaperPort desktop to DocuShare. Simply drag a document from the PaperPort desktop onto the PaperPort to DocuShare link and it is automatically saved into the desired location, complete with any metadata such as keywords, title, and author.
Departmental scanning—With one click, users can create scan cover sheets, which contain information about specific DocuShare collections or locations, along with the user’s identity. Users can then scan batches of documents, capture new documents, or add new versions to existing documents, and have the documents sent to the correct collections. Scan cover sheets can be saved, shared, or emailed to others to assist in capturing paper content and getting it into the right digital collection.
Distributed scanning—Organizations can capture document images and route them to users and collections within a worldwide network of scan devices, including multifunction machines and email-enabled scanners. This allows global distribution of tasks to key people around the world, yet manages process automation from one centralized DocuShare repository.
Production scanning—DocuShare Content Intake Manager enables production-quality scanning and greatly expands the volume of content that can be captured and shared within DocuShare. Organizations can import large volumes of content from multiple device and application connections, such as fax servers and forms processors, for document and business process management.
|
|
|
