StrategicValueWare - Police Records Imaging Solution — The PolGroup Corporation
Description
Police departments often generate thousands of documents daily that require retrieval at a moment’s notice. These include a wide range of reports from crime to traffic violation records, and may be paper or digital. Proper records keeping of documents in a web-based, centralized repository can enhance public safety, save taxpayers money, and increase confidence in police performance.
The Police Records Imaging Solution from PolGroup enables a police department to do high-volume, daily imaging and categorizing of police documents and also apply metadata so records can be quickly and securely retrieved. Any variety of documents, from Orders of Protection to daily Incident Reports, can be scanned, tagged and stored electronically for round-the-clock use in all lines of police work.
Officers in the field can quickly access restraining orders critical in domestic violence calls. Authorized personnel can retrieve documentation from divisions such as traffic management, narcotics, or emergency management. Police can call a central help desk to retrieve records or access records directly on a web-enabled device in their vehicle. The solution also provides ways to archive older records on separate servers for the legally required length of time until they can be destroyed, often 18 months
Benefits
Fast, often life-saving retrieval of essential records
Accurate handling of cases and incidents in the field
Reduced staff time via reduced data entry
Improved accuracy of data entry from less staff intervention during document upload process
Day-to-day administration and control of solution by local staff
Details
Industry:
State and Local Government – Law Enforcement
The PolGroup Corporation, a New Jersey corporation founded in 2001 is a system integrator, consulting firm and Xerox Business Partner. Polgroup helps customers by understanding their unique process flow and then delivering solutions, systems and services that increase efficiency, improve document process work flows, and reduce cost of operations. PolGroup also has offices in Connecticut, Pennsylvania, New York and Europe. See Police Records Imaging, StrategicValueWare, and visit www.polgroup.com.
