Eighty percent of business information exists in paper forms. According to IDC, in 2007 offices worldwide will produce 4.5 trillion pages of hard-copy information. With that comes a greater potential for lost or misfiled information that can cripple productivity and cost billions. That's why organization's need solutions that can capture, manage, store, and deliver business documents from initial creation all the way to retirement. Proactive, intelligent management of documents through the entire lifecycle enables more reliable business continuity, supports collaboration, ensures legal and regulatory compliance, and reduces overall costs. Capture Regardless of the form they take, all documents must be captured from the moment they are created. This means that an organization must have tools in place to secure digital as well as hard copy documents. Xerox offers a number of powerful hardware devices that support multiple functions, enabling everything from simple copying and scanning, all the way up to production printing of vast quantities of information. DocuShare is integrated with a range of scanning options to enable capture of hard-copy documents. And Xerox's FreeFlow SMARTSend application will enable the highest levels of control for scanned images, supporting complex routing and workflow process with encryption protocols for the handling of digital images. Manage Once documents are brought into DocuShare, you can take advantage of all the powerful document and content management tools this suite provides allowing organizations to proactively bring critical information into workflow and collaborative processes. DocuShare provides a full range of library functions such as metadata input, indexing, versioning, and routing capabilities that enable simple, hands-on management of every type of document or content. Store DocuShare also provides a secure repository for document storage with rapid search and retrieval supported by the Verity K2 search engine. And DocuShare integrates with advanced records management capabilities to provide the highest-levels of flexibility and control. Deliver Xerox supports document output and delivery through a variety of devices and media. Where necessary, content can be printed on Xerox hardware, or converted to PDF format and made available electronically through DocuShare. This can include the output of new documents generated by workflow and collaborative processes, or the distribution of documents and content via a corporate extranet or Web portal. Whether the final destination is a corporate Website, a partner portal, a mobile application for sales managers, a printed brochure, or an electronic newsletter, Xerox's Document Lifecycle Management solution helps documents to arrive where they are required. DocuShare Enterprise Workflow DocuShare Workflow is a comprehensive Java-based business process management and workflow application that helps organizations increase productivity by streamlining and automating document-centric business processes. Value-added resellers (VARs) and system integrators can design, run, and monitor complex, fault-tolerant workflows. Built on the Dralasoft Workflow™ engine, the Enterprise Workflow Suite extends DocuShare's core document approval and routing capabilities, allowing the development of customized vertical or line-of-business solutions that take advantage of DocuShare's powerful functionality. Learn More (PDF: 1,254k) DocuShare Records Manager Bring records management into DocuShare’s enterprise content management environment. DocuShare Records Manager applies your formal records management policies and practices to electronic content within the DocuShare environment. Deployed via DocuShare’s intuitive, Web-based interface, DocuShare Records Manager goes beyond the RM department to enable virtually any user to classify records at key points in document-intensive processes and workflows without changing or disrupting the way they work. Records Manager can scale from workgroups and small office installations to the global enterprise, instantly integrating with and leveraging existing DocuShare infrastructures. In addition, it supports larger corporate objectives related to regulatory compliance, legal discovery processes, and enterprise content management. Learn More (PDF: 666k) To purchase DocuShare 4.0, contact your Xerox sales representative, or call 1-800-735-7749 for details. Outside the US click here. For more information on Records Management, please download the PDF.

Legal/Privacy